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If there’s one group of things companies can never leave without, that’s their documents. These files may consist of records, papers, databases, etc. Whatever they may be, each of them are held to be highly important since they provide you with your firm’s history and growth, thus you have something to look on to whenever you encounter issues in your company. And now that businesses are going online, you too can share your files securely to other partners over the web, and you can easily do that through ShareFile.
ShareFile is a known file sharing site which has helped a lot of businesses in satisfying their need for secure file sharing. Established in 2004, ShareFile provides downloadable software for its users which they can use in transferring various files to sustain their business requirements. Because of its efficient service for the past four years, it has earned various praise and acclamation, and eventually becoming a winner of CNET’s Webware 100 in the Utility/Storage category.
More than just an FTP Site
ShareFile has changed the world of FTP ever since it was released in the web. This is mainly because ShareFile can be reached through any web browser without opening additional ports or installing special software in order to use it.
The main problem of FTP sites is that it has no built-in mechanism for getting lost passwords for user accounts; thus you have to contact your IT personnel to fix this problem and waste a lot of time waiting for the problem to be resolved.
Also, with FTP, files and passwords are transferred and are free for everyone to see. This poses a threat since anybody who can access your account can find these passwords and use them for their own benefit. With ShareFile however, passwords are written using SSL encryption, thus they are held secured just like the way banks and financial companies take care of credit card data.
ShareFile also provides its users with easy and compatibility in terms of usage. You and your associates no longer have to send files via attachments, which we all know take a lot of time to upload. Rather, through ShareFile, you can build folders and organize your files according to different categories, so that other users will know where to get them. This adds to the efficiency of your company’s file management.
One of the best overall features of ShareFile is the Virtual Data Room. You can find almost everything you need in this feature, not to mention that it is easier to use that any of the ones already existing in other file sharing sites.
Among the benefits you can enjoy in the ShareFile Virtual Data Room are:
- Unlimited log-ins for bidders
- Custom branded interface with company logo and colors
- Easy to add/remove users with just a few clicks
- Administrative reporting with full audit of logins, uploads and downloads
- Tracking alerts to confirm that clients have received files
- Moderated user access-users can open folders which they are allowed to open
- Automatic thumbnail creation for PDF image files
- Easy setup for you and your clients
- Offsite backup for all data
- Works behind almost all corporate firewalls with no changes
- Files are stored encrypted on our servers
- Ability to map a local drive letter to your Data Room on ShareFile
- Daily 3rd Party security audits
Meanwhile, if you are looking for another great service from ShareFile, then you may as well try the Virtual Deal Room. It is more affordable than the Virtual Data Room as it doesn’t charge you a fee per document transferred, nor even a fee per deal. With the Virtual Data Room, you are free to manage your site files and data on the different folders for your colleagues and clients to check out at no extra charge. You can also add the ShareFile login in your corporate website for easier access of all the parties involved in your business.
Here are the features you can enjoy with the Virtual Deal Room:
- Unlimited logins for bidders
- User access moderation
- Custom branded interface
- Tracking alerts to confirm transferred files
- Administrative reporting to see all logins, uploads and downloads
- Automatic thumbnail creation for PDF and image files
- Offsite backup of all data
- Files are all stored encrypted on servers
- Daily 3rd Party security audits
Other features
Large File Sending- there are files which are really too big to attach in your email or via FTP, thus it takes a long time before you get to send them, or at most cases not be able to send them at all. With ShareFile however, sending large files is as easy as ABC, at an incredibly fast speed. You are also assured that the file is sent since you are given a confirmation alert saying your file transfer has been received by the other end.
Thumbnails- it is always more helpful when you see your files visually, as images help you distinguish which files are which, and which ones should be set aside for the meantime. Thus ShareFile automatically creates thumbnails for PDF and image files for easy organization and segregation of the files you upload.
Security- ShareFile boasts its password and login detail encryption which protects and secures your account from being hacked or cracked by cyber thieves. Unlike FTP sites and email attachments, passwords are left unencrypted, thus they can be easily accessed by almost everybody who sees them. With ShareFile, rest assured that all your accounts are held safe and can only be accessed and changed by you.
Audit and Trail- by using ShareFile, you can check which users have logged in, uploaded and downloaded files, as well as those who tried to access restricted folders. You can as well moderate your users’ accessibility options, and of course, add and remove users.
Storage and Backup- you can access your files anywhere through ShareFile, thus you can access, view and regulate them anytime you want, as they are available 24 hours a day, 7 days a week, 365 days a year.
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